Bylaws of the
Oklahoma Conservative Assembly
Article I—Name and Location
- Name. The name of this organization shall be the Oklahoma Conservative Assembly, hereinafter referred to as the OCA.
- Location. Membership in the OCA shall not be limited by geography, but meetings shall be held primarily in or near Cleveland County, Oklahoma unless circumstances warrant a change of venue that is approved by the Board of Directors.
- Autonomy. The OCA is an independent organization, not formally affiliated with or subject to the rules or policies of any outside organization or party.
Article II—Powers and Mission
- Powers. The OCA shall have the power to direct, manage, supervise, and control its business, property, and funds, and to carry out its objectives in accordance with its bylaws and the laws of the State of Oklahoma and the United States.
- Mission. The mission of the OCA is:
- A. To present a clear, consistent, conservative voice in Central Oklahoma in defense of liberty, the Constitution, and the Christian foundations of our Republic;
- B. To recruit, educate, train, and motivate to run for public office individuals who are irrevocably committed to uphold and fight for liberty, constitutional governance, and the preservation of the American Republic;
- C. To inform and educate voters on political and cultural issues, candidates and campaigns, and elected officials;
- D. To promote the limited government philosophies of the Founding Fathers;
- E. To hold elected officials accountable and ensure their adherence to Constitutional principles; and,
- F. To identify and oppose those individuals, groups, and agendas that would—knowingly or otherwise—bring about the loss of our liberties and the destruction of our Republic through the violation of the Constitution.
- Campaign Contributions. The OCA shall not contribute funds to any candidate, candidate’s committee, political action committee, independent expenditure committee, or party.
- Eligibility. Membership in the OCA shall be open to people of good character and reputation who agree substantially with the beliefs and mission of the OCA.
- Agreement. Consistent with the principle of freedom of association, the OCA asserts the right to deny membership to any applicant or withdraw membership from any member.
- Preclusive Offenses. No person shall be eligible for membership in the OCA after pleading guilty to, pleading no contest to, or being convicted of voter fraud or any election-related offense.
- Membership Committee. The President, Vice President, and Secretary of the OCA shall constitute the Membership Committee of the OCA. They shall review all new applications for membership and shall have the authority to approve or deny membership, as they deem appropriate.
- Termination of Membership. The OCA Board of Directors may terminate an individual’s membership in the OCA by a two-thirds (2/3) vote, for any reason, should they believe it to be in the best interest of the organization.
- Appeals. One whose membership has been terminated by the Board of Directors may within sixty (60) days appeal this termination. Two-thirds (2/3) of the OCA members in good standing, present and casting valid votes at a regular monthly meeting may reverse the decision of the Board of Directors.
- Non-payment of Dues. Membership shall be for one year and shall terminate upon the non-payment of annual dues. The Board of Directors shall have the authority to set the amount of annual dues for OCA membership and to institute a reasonable grace period for collecting dues before allowing current members’ memberships to lapse.
- Honorary Membership. The OCA may extend Honorary Membership to anyone by a vote of two-thirds (2/3) of either the Board of Directors or of the OCA members in good standing, present and casting valid votes at a regular monthly meeting.
Article IV—Officers and Board of Directors
- Officers. The OCA Board of Directors shall be composed of the following officers: the President, the Vice President, the Secretary, the Treasurer, the Chaplain, and the Sergeant-at-Arms.
- A. President. The President shall preside at OCA meetings and functions, meetings of the Membership Committee, and meetings of the Board of Directors. He shall be the chief executive officer of the OCA and shall exercise general supervision over its work and activities. He shall perform such other duties as usually pertain to the office of the President.
- B. Vice President. The Vice President shall also perform such duties as usually pertain to the office of Vice President or as may be assigned to him by the President or the Board of Directors. He shall attend meetings and functions of the OCA, meetings of the Membership Committee, and meetings of the Board of Directors
- C. Secretary. The Secretary shall assist the President and the Board of Directors in conducting the business of the OCA and shall perform such duties as are specified or implied in the bylaws, or as may be assigned to him by the President or by the Board of Directors. He shall attend meetings and functions of the OCA, meetings of the Membership Committee, and meetings of the Board of Directors, and shall act as Secretary thereof. He shall make an annual report to the Board of Directors, which report shall contain all information required by the Board of Directors. He shall be the custodian of all OCA records, including collecting, assembling, and preserving from the minutes all recorded motions and rulings. He shall sign all documents issued by the OCA whereon his signature is required. He shall receive and originate correspondence on behalf of the organization in conformity with these bylaws. The Secretary shall also keep the records of members and dues—the latter in cooperation with the Treasurer. He shall supply a list of members in good standing to the Board of Directors annually.
- D. Treasurer. The Treasurer shall receive all membership dues paid to the OCA, giving receipts thereof. He shall also receive all other funds paid to the OCA and shall deposit the same in such bank or banks as shall have been designated by the Board of Directors. He shall disburse funds upon order of the Board of Directors. He or she shall make an annual financial report to the Board of Directors, or more often if required by the Board of Directors. The Treasurer shall attend meetings and functions of the OCA and meetings of the Board of Directors. He shall produce and file all appropriate financial disclosure reports as required by law with the proper regulatory agencies. He shall perform such other duties as are specified or implied in the bylaws, or as may be assigned by the President or the Board of Directors.
- E. Chaplain. The Chaplain shall invoke the guidance of God at the beginning of each meeting of the OCA, shall beg the blessings of God at the close of all such meetings, shall pray daily for the OCA, its officers and members, shall be responsible for organizing any religious functions of the OCA, and shall provide godly counsel to its officers, appointees, and members. He shall attend meetings and functions of the OCA and meetings of the Board of Directors.
- F. Sergeant-at-Arms. The Sergeant-at-arms shall attend shall attend meetings and functions of the OCA and meetings of the Board of Directors, and shall work to maintain the order of the proceedings at the direction of the President or the Board of Directors.
- Combination of Offices. One person may hold more than one office on the Board of Directors, except that no person may simultaneously serve as both President and Vice President. Each member of the Board of Directors shall have only one (1) vote at Board meetings, regardless of the number of offices he holds.
- Compensation. All of the above-named officers of the OCA shall serve without compensation.
- Meetings. The Board of Directors shall meet as follows:
- A. Annual Meeting. The Board of Directors shall meet together in person in January of each year, as scheduled by the sitting President.
- B. Other Meetings. The Board of Directors may meet at other times as deemed necessary. Meetings may be called by the President or by two (2) other Board members, and notice of the time and place of meeting shall be given to all Board Members within a reasonable timeframe to allow their participation.
- C. Electronic Meetings. All Board meetings other than the Annual Meeting in January may be conducted by electronic means not requiring a physical meeting. These electronic means include but are not limited to conference calls, video chat, email, or social media.
- Elections. Officers shall be elected to the Board by and from among the membership during Annual Board Meeting in January in each even-numbered year. Any OCA member in good standing as of January 1 shall be eligible to run for office or vote on officers.
- Vacancies. Any office which becomes vacant between elections shall be filled by a majority vote of the Board of Directors.
- Transfer of Records. At the end of the term of each officer or appointee, it shall be the responsibility of each to assemble and transfer within thirty (30) days to his successor in office all records, lists, correspondence, and other documents as relate to the performance of official duties, including but not limited to OCA funds, checkbooks, and passbooks.
- Powers of the Board of Directors.
- A. The Board of Directors shall have the control and management of all the affairs, properties, and funds of the OCA.
- B. The Board of Directors shall have such powers as are prescribed in these bylaws; provided further that it shall exercise general control and supervision of all officers and committees of the OCA and may for good cause and after a hearing, remove any officer or committeeman by a two-thirds (2/3) vote.
- C. The Board of Directors may pass resolutions on behalf of the OCA by a two-thirds (2/3) vote.
- D. The Board of Directors may endorse candidates on behalf of the OCA by a two-thirds (2/3) vote if the membership has not voted on the race in question.
- E. The Board of Directors shall have the authority to raise other revenues on behalf of OCA as is deemed proper.
- Appealing Actions of the Board of Directors. Members in good standing of the OCA can appeal actions of the Board of Directors by presenting motions or resolutions during regular meetings of the OCA. Two-thirds (2/3) of the OCA members in good standing, present and casting valid votes at a regular monthly meeting may overrule an action of the Board of Directors.
- Quorum of the Board of Directors. At all meetings of the Board of Directors, one-half (1/2) the number of members currently serving as officers shall constitute a quorum.
Article V—Regular Meetings
The OCA shall meet regularly, no fewer than four (4) times per year. The time, place, and program of these meetings shall be determined by the President in consultation with the Board of Directors.
Committees may be named by the Board of Directors for the purposes and during the periods it may deem necessary. These committees and their members serve at the pleasure of the Board of Directors and are answerable to the Board, except for the Membership Committee, which cannot be dissolved or have its membership changed without amending these bylaws. All committee members must be members in good standing of the OCA. The President shall serve as an ex-officio member of each committee.
- Official Matters. Voting on official matters, including but not limited to elections, endorsements, or resolutions, shall be limited to OCA members in good standing and present for said vote, each of whom shall receive one (1) vote.
- Procedures. Within this framework, the Board of Directors shall have the authority to determine the manner of voting, including but not limited to, voice votes, roll call votes, secret ballots, and instant runoff voting.
- Straw Polls. For non-official matters, such as straw polls, the Board of Directors may at its discretion allow non-members present to participate, provided that votes should be weighted such that each non-member’s vote counts as one-half (1/2) of a vote.
- Absentee and Proxy Voting. Absentee and proxy voting shall not be permitted.
- Length of Membership. No person shall vote on any official matter before the OCA unless his membership application has been given final approval by the Membership Committee at least fourteen (14) days prior.
Article VIII—Endorsements and Resolutions
- Methods. The OCA may endorse candidates or adopt resolutions through a vote of the members at a regular meeting, through a vote of the members at an endorsing convention held specifically for that purpose, or through a vote of the Board of Directors.
- Supervision. The Board of Directors shall have full supervision and management of voting, including establishing rules and practices to ensure the integrity and order of the process.
- Threshold. No endorsement shall be made for any candidate and no resolution shall be adopted unless by a two-thirds (2/3) vote of the OCA members in good standing, present and casting valid votes or by a two-thirds (2/3) vote of the Board of Directors.
- Rescinding Actions. Any endorsement or resolution from the OCA can be rescinded by a two-thirds (2/3) vote of the Board of Directors or by two-thirds (2/3) of the members in good standing, present and casting valid votes at a regular monthly meeting.
Article IX – Parliamentary Authority
Robert’s Rules of Order, Revised, shall be the authority on parliamentary procedure for all matters not specifically covered in the bylaws of the OCA.
Article X – Bylaws
- Initial Adoption. These bylaws shall be considered adopted and in force upon unanimous approval of the current Board of Directors.
- Amendments. Amendments to the bylaws shall be adopted by a three-fourths (3/4) vote of the members in good standing, present and casting valid votes at a regular monthly meeting or by a three-fourths (3/4) vote of the Board of Directors.
- Severability. If any part of these bylaws shall be held to be invalid, contrary to state or federal laws, the remainder of these bylaws shall not be impaired or invalidated.
Adopted by unanimous consent of the OCA Board of Directors on June 9, 2016.